Date of Last Revision: 3/20/2018
Organizations Covered by this Policy
The Company includes several entities that are owned or operated in whole in part by Daniel G. Schuster including Daniel G Schuster, LLC, Schuster Concrete Ready Mix, LLC, DGS Construction, LLC, Freedom Concrete, LLC, or Schuster DC, LLC. Any reference to “we”, “our”, “us”, or “The Company” etc should be interpreted as one of the entities mentioned above or its’ authorized agents.
What is Personally Identifiable Information (PII)?
“Personally Identifiable Information” (PII) includes any and all unique personal identification numbers or data that can be used on its own or together with other information to identify, contact, or locate a unique individual. Examples include first and last name along with social security number, driver's license number, passport number, date or place of birth, PINs or passwords, medical histories, and more.
In general, PII does not include information that is lawfully obtained from publicly available records, or from federal, state, or local government records lawfully made available to the general public.
PII may reside in hard copy or electronic records; both forms of PII fall within the scope of this policy.
What PII Do We Collect?
We collect and maintain different types of PII related to previous, current, or prospective/future employees of the company including, but not limited to:
Full name, address, and date of birth as well as other information required to validate your identity or eligibility for employment or to reference potential previous employment.
In the case where your anticipated work duties include driving company-owned vehicles we will collect your Driver’s License Information in order to obtain your driving record to verify eligibility to operate company vehicles.
Contact information that you choose to share, including phone number(s) and email address(s).
Payroll information including an individual's first and last name in combination with a: Social Security Number, Financial Account Number(s), or Individual Taxpayer Identification Number.
Beneficiaries and emergency contact information.
Forms relating to the application for, or in respect of changes to, employee enrollment in benefit plans.
Medical information about fitness for duty or related to the care we coordinate as a result of an accident or injury while at work.
In certain job functions the Company may use technology that collects and stores GPS coordinates for business purposes including, but not limited to, timekeeping verification as well as activity tracking during work hours. In addition, if you have been assigned a Company-provided Google Account and sync that account to your SmartPhone (including personally-owned) and have GPS enabled the company may have access to your device’s current and historical GPS data in some circumstances.
Why Do We Collect PII?
The PII collected is used and disclosed for our business purposes, including establishing, managing, or terminating your employment relationship with the company. Such uses include:
Determining eligibility for initial employment, including the verification of references, qualifications, driving record or background checks (if applicable), some of which we may obtain from third parties.
Administering pay and benefits
Documenting and processing employee work-related claims (e.g. worker compensation, insurance claims, etc.)
Verifying your identity as needed
Establishing a contact point in the event of an emergency
Complying with applicable labor or employment statutes
Communicating with you in a variety of forms
Ensuring the security of company-held information
Other purposes as are reasonably required by the company
When Do We Disclose Your Personal Information?
We may share your personal information with our employees, contractors, consultants and other parties who require such information to assist us with establishing, managing or terminating the employment relationship with you, including: parties that provide products or services to us or on our behalf and parties that collaborate with us in the provision of products or services to you. In some instances, such parties may also provide certain information technology and data processing services to us so that we may operate our business. We may share personal information with such parties both in and outside of your home jurisdiction, and as result, your personal information may be collected, used, processed, stored or disclosed in the United States of America, and in some cases, other countries.
Further, your personal information may be disclosed:
as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal information than is required under the circumstances;
to comply with valid legal processes such as search warrants, subpoenas or court orders;
to protect the rights and property of the company;
during emergency situations or where necessary to protect the safety of a person or group of persons;
where the personal information is publicly available; or
with your consent where such consent is required by law.
How is Your Personal Information Protected?
The Company endeavors to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to protect your personal information from loss and unauthorized access, copying, use, modification or disclosure.
It is the policy of the Company to comply with any international, federal or state statute and regulations regarding the protection and use of PII. Schuster has delegated the responsibility for maintaining PII security provisions to the IT Department. The IT Department Director and the Chief Administrative Officer shall as as Privacy Officers and oversee all regulatory reporting compliance issues. If any provision of this policy conflicts with a statutory requirement of international, federal or state law governing PII, the policy provision(s) that conflict shall be superseded.
How Long is Your Personal Information Retained?
Except as otherwise permitted or required by applicable law or regulatory requirements, the Company endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.
What is Your Responsibility as an Employee with respect to PII?
All company employees must maintain the confidentiality of PII as well as Company proprietary data to which they may have access, and understand that that such PII is to be restricted to only those with a business need to know. If an employee has reason to believe that his or her PII data security, or that of any other person, has been breached or that any Company employee or contractor is not adhering to the provisions of this policy, the employee should contact the IT Department Director or Chief Administrative Officer immediately. In addition, you should seek to limit your own PII on paper forms or electronically as much as possible (for example, by mailing a form to payroll rather than giving it to your supervisor to send by email).
Updating Your Personal Information
It is important that the information contained in our records is both accurate and current. If your personal information happens to change during the course of your employment, please keep us informed of such changes.